Case Study: SharePoint & M365 Migrations

Client Overview

A mid-sized professional services firm relied on Dropbox, Egnyte, Google Workspace, and on-prem file servers to manage daily operations. The IT environment was fragmented, increasing operational complexity and impeding secure collaboration. They needed a scalable solution to unify infrastructure, reduce support load, and enhance productivity.

Objectives

• Consolidate file and email services under Microsoft 365
• Minimize business disruption during migration
• Strengthen compliance, backup, and access control
• Enable centralized collaboration with Microsoft Teams

Solution Strategy

• Provisioned a temporary VM to act as a synchronized landing zone for Egnyte and local file server data
• Used Egnyte’s API and command-line tools to batch-export permissions and files to the sync VM
• Ran Microsoft’s SharePoint Migration Tool (SPMT) with JSON-based mapping to import content into SharePoint document libraries
• Automated pre/post migration checks and permissions auditing via PowerShell and Graph API
• Staged migration of mail and calendar data using MigrationWiz with coexistence enabled between Google Workspace and Exchange Online
• Provided Teams onboarding with channel templates and cross-platform training

Results

• 12.4 TB of content migrated across four platforms in under 90 days
• Zero data loss or permission mismatches confirmed via script-based audits
• Helpdesk load cut by 40% within the first month post-migration
• Fully adopted Microsoft Teams structure with defined department-based channels and integrated file repositories
• End-user training boosted post-migration satisfaction to 97%